Frequently Asked Questions

  • Remote Construction Administration (CA) support for architects and general contractors: shop drawing reviews, product submittal, RFI management/logs (including Procore workflows) and punch-list templates/reporting. We also offer architectural specifications drafting on a project basis.

    • Architects (5-25 person firms): overflow CA without adding headcount.

    • GCs: faster RFI/Submittal turnaround and cleaner logs. Fewer Revise and Resubmits from architects.

    • Owner’s Rep / specialty consultants: White-label CA Support.

    • Shop Drawing Review (5 SD Submittals): Annotated PDFs + summary memo.

    • Submittal Review (20 Product Data Submittals): Compliance notes + summary memo.

    • RFI Management (5 RFIs): draft questions, log entries and suggested replies.

    • Punch List Template & One Review Cycle

    • Monthly CA Retainer (8 hour increments): Flexible mix of the above.

    • Spec Writing: See below for more information

    • Branded SoPs: Practice Management support creating standard operating procedure documents with your branding.

    • Hourly CA support: $150/hr in 8 hour increments - weekend availability to keep your practice on time

    • Shop Drawing Review (5): $400/package

    • Submittal Review (20): $800/package

    • RFI Management (5): $500/package

    • Punch List Template and Review: $300/package

    • Monthly CA Retainer (8 hrs packages): $1,100/package)

    • Spec Writing: Typically $150-$225/hr or fixed fees by scope (see below)

    • Branded SOPs: $80-$120/document depending on complexity.

  • Options: Hourly ($150-$225/hr), per section, or fixed fee by project size.

    Small TI sets often run $3k-$5k; mid-scale books $9k-$18k depending on section count, Div 01 requirements and review cycles.

    Set up a call to receive a more specific quote.

    • Annotated PDFs (comments keyed to spec/dwg references)

    • A concise summary memo of issues/decisions required

    • Logs (RFI/Submittal) in your format (CSV, XLSX, PDF, DOCX)

    • Templates (punch list, submittal checklist) customized to your workflow

    • Branded SOPs in DOCX and PDF formats with appropriate firm branding.

    • Pilot Bundles: 72 hours

    • Typical Packages: 3-5 business days from receipt of complete inputs (includes weekends)

    • Rush Work: Available with a %50 surcharge.

  • Yes. We can set up workflows, post comments, maintain submittal/RFI logs and generate status reports using your permissions and naming conventions.

  • Currently remote-first. On-site support can be arranged with proper advance notice, site safety coordination and active General Liability coverage. If needed, we’ll confirm insurance and logistics prior to scheduling.

    NOTE: only available for site visits with 20 miles of Washington, DC.

  • each fixed-price package includes one clarification pass on comments. Additional cycles, expanded scope or re-submittals are billed hourly or as a part of additional packages.

    1. 15 minute call to confirm scope, schedule and deliverables.

    2. One page engagement letter (or your PO)

    3. Kickoff Checklist (inputs, deadlines and file access).

    4. Work begins upon written NTP.

  • Relevant spec sections, current drawings (PDFs or Bluebeam Session access), prior comments, approved substitutions and platform access (Procore/SharePoint/Box). For Specs: Project TOC and front-end requirements (Div 00/01).

  • We sign your NDA if required. Files are handled via your preferred system (Procore/SharePoint/Box, etc.). We don’t share client materials or identify projects publicly.

  • Absolutely. We deliver under your brand (logos, report headers, filenames) when requested.

  • Invoices on delivery (or monthly for retainers), NET 15. ACH/Check preferred but can accept a variety of payment methods. Especially large or rush scopes may require a 30% deposit.

  • Yes. Unused hours roll over to the next month (one month maximum) unless otherwise agreed in writing.

  • Work is remote, US wide, operating on Eastern Time. We align with your submission deadlines.

  • Our Terms of Service cap liability to fees paid for the specific service in question and include standard warranty disclaimers and indemnity language. for project-by-project work, see the limitation of liability clause in the engagement letter.

  • use the contact form or email hello@arcaspecsolutions.com. For privacy matters, email privacy@arcaspecsolutions.com.