ARCA Spec Solutions Privacy Policy
Last updated: August 5, 2025

ARCA Solutions (“we,” “us,” or “our”) respects your privacy and is committed to protecting any personal data you share with us. This Privacy Policy explains what information we collect on arcaspecsolutions.com (the “Site”), how we use it, and your rights regarding that information.

1. Information We Collect

a. Personal Data

• Contact details: name, email address, phone number, company name, job title (submitted via contact forms or when you request a proposal).

• Communications: messages you send us through email or the Site, and our responses.

b. Usage Data

• Log data: IP address, browser type & version, pages visited, date & time, referral URL, and navigation patterns (via server logs).

• Analytics data: aggregated, pseudonymized metrics about Site interactions (via Google Analytics or similar tools).

c. Cookies & Tracking

• We use cookies and similar technologies to recognize your browser, remember preferences, and compile analytics.

• You can disable cookies in your browser settings—some Site features may not function properly if you do.

2. How We Use Your Information

We process your data to:

1. Provide & improve our services: respond to inquiries, prepare proposals, and tailor our CA consulting offerings.

2. Communicate with you: send confirmations, updates, and (with consent) marketing communications.

3. Analyze Site performance: understand usage trends and optimize content and functionality.

4. Ensure legal compliance: detect/prevent fraud, enforce our Terms of Use, and comply with applicable laws.

3. Legal Basis for Processing

When you are in the EU/EEA, we rely on one or more of the following:

• Consent: for marketing emails or other optional communications.

• Contract: to perform services you’ve requested.

• Legal obligation: to comply with applicable laws.

• Legitimate interests: for Site administration, analytics, and fraud prevention, provided your rights aren’t overridden.

4. Sharing & Disclosure

We do not rent or sell your personal data. We may share data with:

• Service Providers: trusted third parties (e.g., hosting, analytics, email delivery) who process data on our behalf under confidentiality agreements.

• Legal Authorities: when required by law or to protect our rights.

Third-Party Service Providers

We use platforms and tools—most notably Squarespace for site hosting and core analytics—as well as Google Analytics and email-delivery services. These providers act solely as processors on our behalf and do not have the right to use your personal data for their own purposes.

• For questions about how Squarespace handles its platform-level data (e.g., cookies it sets), please review Squarespace’s privacy policy:
  https://www.squarespace.com/privacy

• All requests relating to personal data collected through this Site—access, correction, deletion, or objection—should be directed to us at privacy@arcaspecsolutions.com.

5. Third-Party Links & Services

The Site may contain links to third-party websites (e.g., social media, payment gateways). We are not responsible for their privacy practices. Please review each site’s privacy policy directly.

6. Data Security

We implement reasonable technical and organizational measures—encryption, access controls, and regular security reviews—to protect your data from unauthorized access or disclosure. However, no internet transmission is completely secure.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined above or to comply with legal/accounting requirements (whichever is longer). Usage data may be retained in aggregated or anonymized form indefinitely.

8. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access: request a copy of your personal data.

• Rectification: correct inaccurate or incomplete data.

• Erasure (“right to be forgotten”): delete your personal data, subject to legal exceptions.

• Object/Restrict processing: ask us to stop or limit certain processing activities.

• Data portability: receive your data in a structured, machine-readable format.

• Withdraw consent: for any processing based on consent.

To exercise these rights, contact us at privacy@arcaspecsolutions.com. We will respond within 30 days.

9. Children’s Privacy

Our Site is intended for users aged 18 and over. We do not knowingly collect personal data from children under 16. If we learn we have inadvertently collected data from a minor, we will delete it promptly.

10. Changes to This Policy

We may update this Privacy Policy at any time. The “Last updated” date at the top will reflect the effective date. We encourage you to review this page periodically.

11. Contact Us

If you have questions, complaints, or requests regarding this policy, please contact us.

Thank you for trusting ARCA Solutions with your information. We’re committed to keeping it safe and using it responsibly.